How to Get Power BI Dashboard Link

Sharing your Power BI dashboard is the final, crucial step after all your hard work collecting, cleaning, and visualizing data. Getting that analysis into the hands of your team, manager, or stakeholders is how you turn insights into action. This guide will walk you through the different ways to get a shareable link for your Power BI dashboards, explaining which method to use for which situation.

Graphed

Still Building Reports Manually?

Watch how growth teams are getting answers in seconds — not days.

Watch the Demo

First Things First: Prerequisites for Sharing

Before you can share a dashboard, you need a few things in place. Running through this quick checklist can save you a lot of headaches later.

• A Power BI Pro or Premium Per User (PPU) License: Sharing is a professional feature. Both you (the creator) and the people you share with will generally need a Pro or PPU license to view the interactive dashboard. The one major exception is if your dashboard is in a workspace with Power BI Premium capacity, in which case viewers only need a free license.
• Published to a Workspace: You can't share from Power BI Desktop. Your dashboard must first be published from the Desktop app to the Power BI Service (app.powerbi.com). It needs to live in a workspace, not just your "My Workspace" if you intend to collaborate with others.
• Admin Permissions Enabled: Your organization’s Power BI administrator has the final say on sharing settings. If you find an option like "Publish to web" is missing or grayed out, it's likely been disabled at the tenant level. You'll need to check with your IT or data analytics department.

Method 1: Using the 'Share' Button (For Direct Sharing)

The most straightforward method for sharing with a specific colleague or a small group is the "Share" button. This is ideal for quickly sending a dashboard to your manager or a teammate who needs to see the latest numbers.

This method sends a direct link to specific individuals inside your organization and gives you granular control over what they can do.

Step-by-Step Guide to Direct Sharing:

1. Navigate to the dashboard you want to share in the Power BI Service.
2. At the top of the dashboard, find and click the Share button.
3. A dialog box will appear. You have a few options here for setting permissions. Start by typing the email addresses of the people in your organization you want to share with.
4. Next, configure the access level for your recipients:
5. Once you're satisfied with the settings, click Grant access. The link you send will only work for the specific people you've given access to.

Best for: Sharing with specific individuals or small, defined teams within your organization. Security Level: High. Only authenticated users you've specified can access it.

Graphed

Still Building Reports Manually?

Watch how growth teams are getting answers in seconds — not days.

Watch the Demo

Method 2: Publish to Web (For Public Sharing)

If you want to embed a dashboard on your public blog or website, the "Publish to web" feature generates a public link and an iframe embed code that anyone can access without needing to sign in to Power BI.

A Very Important Warning: When you use "Publish to web," the data in your dashboard becomes public. Anyone on the internet with the link can see it. Do not use this feature for any sensitive or proprietary information. Power BI will display multiple warnings to remind you of this, and you should take them seriously.

How to Use Publish to Web:

1. Navigate to the report (not the dashboard) that your dashboard tile is based on. Note that you publish reports, not dashboards directly.
2. From the report, go to File > Embed report > Publish to web (public).
3. You'll see a warning screen. Read it carefully. If you are confident the data is suitable for public viewing, click Create embed code.
4. Another warning dialog will appear. Click Publish.
5. Finally, a screen will show you two options:
6. Copy the link or the code, and you're ready to share publicly.

To manage an existing embed code (to delete it, for example), go to the Settings menu in Power BI (the gear icon), and then click Manage embed codes.

Best for: Embedding interactive data visualizations on a public website, blog post, or online portfolio when the data is not sensitive. Security Level: None. It is fully public and not secure.

Graphed

Still Building Reports Manually?

Watch how growth teams are getting answers in seconds — not days.

Watch the Demo

Method 3: Share via a Power BI App (For Broad Distribution)

A Power BI App bundles together related dashboards, reports, and datasets into a single, polished package. Think of it less like a direct link and more like a published application that your team can "install" and access. This is the best way to distribute reports broadly across a department or your entire company.

It provides a much cleaner user experience, as consumers see only the content you've curated for them without the clutter of the underlying workspaces or a long list of individual links.

How to Create and Share a Power BI App:

1. In your workspace, make sure all the dashboards and reports you want to share are ready.
2. In the top right corner of the workspace, click the Create app button.
3. The process is divided into a few tabs:
4. After configuring these tabs, click Publish app (or Update app if you are changing an existing app).
5. Once published, Power BI will provide a shareable link to the app. Copy this link and distribute it to your audience. When they click it, they'll see the professional, curated collection of content you prepared.

Best for: Distributing a standard set of dashboards and reports to a large group, department, or an entire organization. Security Level: High. Access is controlled by the Audience settings you define.

Method 4: Granting Workspace Access (For Close Collaboration)

Finally, if you're working closely with a small team that is actively involved in creating or editing reports, you might grant them direct access to the workspace itself. This gives them deeper access than just viewing a final dashboard.

By adding someone to a workspace, they'll have access to everything in that workspace - all dashboards, reports, and datasets.

Workspace Roles and Sharing:

When you grant access, you assign a role which determines what they can do:

• Admin: Can do everything, including adding or removing other users and deleting the workspace.
• Member: Can add other users (but not Admins), and can do everything else an Admin can do except delete the workspace.
• Contributor: Can create, edit, and publish content within the workspace but can’t modify access permissions.
• Viewer: Can only view and interact with content. They cannot modify it or share it.

To give someone access, go to your workspace, click Access in the top navigation, and add people via their email. Once they have access, you can simply send them the direct URL to a specific dashboard within that workspace.

Best for: Small teams of developers and analysts who are all co-creating content and need access to the underlying assets. Security Level: High, but it grants broader access than the other methods, so use it carefully.

Graphed

Still Building Reports Manually?

Watch how growth teams are getting answers in seconds — not days.

Watch the Demo

Which Sharing Method Should You Use?

Choosing the right method comes down to a few simple questions about your audience and your data.

• Sharing with a few colleagues? Use the standard Share button.
• Embedding on a public website? Use Publish to web (only with non-sensitive data!).
• Distributing to a whole department? Bundle content neatly into a Power BI App.
• Co-authoring reports with a team? Grant them direct Workspace Access as a Contributor or Member.

Final Thoughts

Getting a shareable link for your Power BI dashboard is simple once you know which option best fits your needs. By understanding the differences between direct sharing, public publishing, Apps, and workspaces, you can deliver insights to the right people with the right level of access and security every time.

For many teams, the setup time and licensing costs associated with tools like Power BI can be a hurdle. We built Graphed because we believe getting a clear view of your business data should be easier. Instead of spending hours in a complex tool, you can connect your marketing and sales platforms in seconds and simply describe the dashboard you want to see - “Show me a dashboard of Shopify revenue vs Facebook Ads spend by campaign” - and we build it for you in real-time. It’s a completely different way to approach analytics.