How to Get LinkedIn Ad Receipts

Trying to find your LinkedIn Ad receipts for an expense report or for tax time? It's a common task, but the path to that simple PDF can sometimes feel like a maze inside LinkedIn's Campaign Manager. This guide will show you exactly where to find and download your ad payment history, step-by-step.

Why Keeping Track of LinkedIn Ad Receipts Matters

Before diving into the "how," it's worth a quick reminder on the "why." Properly managing your ad receipts isn't just a bookkeeping chore, it's a critical part of running a smart marketing operation.

Effortless Expense Reporting: For marketers managing company cards, having receipts ready to go makes month-end reporting simple and friction-free with your finance team.
Accurate Tax Filings: Digital advertising is a business expense. These receipts are essential proof for your accountant to claim deductions and keep your business tax-compliant.
Clear Budgeting: Receipts provide a definite record of how much you've spent. This helps you reconcile your budget and ensure your planned ad spend matches the actual cash outflow.
Justifying Ad Spend: When paired with performance data, these receipts help build a complete picture of your return on investment (ROI). It's easier to ask for more budget when you can clearly show what you accomplished with the last one.

A Step-by-Step Guide to Downloading Your LinkedIn Ad Receipts

LinkedIn puts all your billing information in one place, the Billing Center. You just need to know how to navigate to it. Follow these steps, and you'll have your receipt in less than two minutes.

Step 1: Open LinkedIn Campaign Manager

First, log in to your LinkedIn account. Once you're in, navigate to the Campaign Manager. You can usually find this by clicking on the Work icon (a 3x3 grid of squares) in the top-right corner of your LinkedIn homepage and selecting "Advertise." If you manage multiple ad accounts, be sure to select the correct one from your list of accounts.

Step 2: Go to Account Settings

In the Campaign Manager dashboard, look for the name of your ad account in the top left corner. Click on it, and in the expanded view, you'll see a small gear icon labeled Account Settings. Click the gear icon to proceed.

Step 3: Access the Billing Center

Once you're in Account Settings, you'll see a navigation bar at the top of the page. Click on the tab that says Billing Center. This is your command center for everything related to payments, billing details, and, most importantly, your payment history.

Step 4: Navigate to the “Transactions” Tab

Inside the Billing Center, you'll land on a summary page. To find your past receipts, click on the Transactions tab. This section displays a detailed list of every charge made to your payment method, sorted by date.

Step 5: Find and Download Your Receipt

Scroll through the transaction history to find the specific charge you need a receipt for. The list will show the date, items billed (like campaign clicks or impressions), and the amount.

On the far right side of the transaction line, you will see a "Download" link. Clicking this will generate and download a PDF receipt for that specific transaction. That's it! You now have the document you need for your records.

Troubleshooting: Can't Find Your Receipts?

Sometimes things don't go as planned. If you're hitting a wall while trying to find your receipts, one of these common issues is likely the culprit.

Problem: You can’t see the "Billing Center" tab.

Solution: This is almost always a permissions issue. To access the financial side of a LinkedIn Ad Account, you need a specific user role. The main roles are:

Account Manager: Full access to everything, including billing.
Billing Admin: Can access and manage payment details and receipts but can’t make changes to campaigns.
Campaign Manager: Can create and manage campaigns but cannot see or alter billing information.
Creative Manager & Viewer: Can see campaign assets or performance data, respectively, with no access to billing.

If you don't see the Billing Center, you probably have a Campaign Manager, Creative Manager, or Viewer role. You'll need to ask someone with Account Manager access to either grant you Billing Admin access or download the receipts for you.

Problem: The receipt for a recent payment isn't showing up.

Solution: Give it some time. While payments are processed quickly, it can sometimes take up to 24 hours for the official receipt to be generated and appear in your transaction history. If a payment just went through in the last few hours, check back the next day. Also, confirm the payment was successful - a failed payment won't generate a receipt.

Problem: Can I download all my receipts for the year at once?

Solution: Unfortunately, no. LinkedIn's interface is designed for downloading receipts one by one. There is no feature to bulk download receipts for a specific time period (like a quarter or a full year). In this situation, your best bet is to set a monthly reminder to download the latest receipt, preventing a time-consuming administrative task at the end of the year.

Best Practices for Managing Your Ad Spend Documents

Getting the receipt is just one small step. Staying organized will save you and your finance team major headaches down the road.

Set a Monthly Reminder: On the first business day of each month, make it a habit to log in and download the receipts from the previous month. This turns a potentially big project into a simple, five-minute task.
Create a Clear Folder System: Don’t just dump your downloads into a random folder. Use a logical structure in your cloud storage (like Google Drive, Dropbox, or SharePoint). A good system might be: Marketing > Spend > 2024 > LinkedIn Ads > Jan 2024_Receipt.pdf
Reconcile Regularly: Don't wait until the end of the quarter. Match your receipts to your ad spend and performance spreadsheet weekly or monthly. This helps you spot budget discrepancies early and keeps your financial reporting clean.
Add Context: When you submit an expense report, tie the receipt to the outcome. Instead of just listing "$500 - LinkedIn Ads," add a note like "$500 - LinkedIn Ads for Webinar Promotion Campaign (Q1), generated 75 MQLs." This frames the expense as an investment, not just a cost.

Final Thoughts

Locating and downloading your LinkedIn Ad receipts is straightforward once you know your way around the Campaign Manager's Billing Center. By following the steps outlined above and adopting a few organizational habits, you can master this administrative task with ease, keeping your financial records accurate and ready for your team.

Of course, tracking costs with receipts is only half the battle. The real goal is to understand what that spend is actually achieving for your business by connecting it to performance metrics. That's where the process often gets time-consuming, requiring you to manually pull data from different platforms and patch it together in spreadsheets. We created Graphed to solve this headache by connecting to your data sources like Google Analytics, LinkedIn Ads, and your CRM. You can ask for dashboards in plain English, getting real-time answers about your ROI without ever having to download a CSV file again.