How to Export Mashvisor Data to Excel or CSV
Pulling your real estate investment data out of Mashvisor and into a spreadsheet is the key to unlocking a deeper level of analysis. Getting your hands on the raw numbers allows you to create custom-tailored reports, merge data sets, and analyze properties in a way that aligns perfectly with your specific investment strategy. This tutorial will walk you through exactly how to export your Mashvisor data to Excel or a CSV file and what to do with it once you have it.
Why Export Mashvisor Data?
Mashvisor is a powerful tool for quickly searching and comparing investment properties, but its interface can only take you so far. Exporting the data gives you complete control and flexibility. Once the data is in Excel or Google Sheets, you can perform analyses and create visualizations that aren't possible within the platform itself.
Here are a few key reasons why exporting your data is a game-changer:
Deep Custom Analysis: Spreadsheets are the ultimate playground for data analysis. You can use powerful features like Pivot Tables to summarize returns by neighborhood, VLOOKUP to merge data with another list, or simply write your own formulas to calculate custom metrics that Mashvisor doesn't offer.
Tailored Reporting: When you're presenting potential deals to a partner, lender, or investor, a clean, custom-branded report is a must. Exporting the data allows you to create professional-looking charts and tables that highlight the specific metrics that matter most to your audience.
Merging Multiple Data Sources: Your investment analysis isn't happening in a vacuum. You might have your own spreadsheet with local vacancy rate estimates, data from the county assessor's office, or renovation quotes from a contractor. Exporting allows you to merge Mashvisor's numbers with your own data to create a single, comprehensive view of a deal.
Offline Access and Archiving: Having a local copy of your research is always a good idea. An export serves as a snapshot in time, allowing you to track how potential deals evolve and archive the data for properties you've seriously considered. You can access it anytime, anywhere, without an internet connection.
Understanding Mashvisor's Built-In Export Feature
Mashvisor offers a direct-to-Excel export function for users, but its availability and the data you can pull depends on your subscription level. Typically, this feature is included in the Professional and Expert plans and allows you to download your search results as a .xlsx file.
This export file is incredibly valuable because it includes the core data points you need for both long-term (traditional) and short-term (Airbnb) rental analysis, all in one table.
What Data Can You Expect in an Export?
When you export your search results, you'll receive a detailed spreadsheet that contains numerous columns of data for each property. While the exact fields can change, you can generally expect to find:
Property Details: Address, City, State, ZIP Code, List Price, Bedrooms, Bathrooms, Square Footage, and more.
Traditional Rental Data: Predicted Traditional Rental Income, Traditional Cash on Cash (CoC) Return, Traditional Cap Rate.
Airbnb Rental Data: Predicted Airbnb Rental Income, a breakdown of Airbnb costs, Airbnb Cash on Cash (CoC) Return, and the projected Airbnb Occupancy Rate.
Investment Metrics: The "Property Type," "Mashmeter Score", and a direct link back to the property's page on Mashvisor.
This file gives you a rich dataset for dozens of properties at once, saving you countless hours of manual data entry.
Step-by-Step: How to Export Mashvisor Data to Excel
Exporting your property data is a straightforward process. Let's walk through the steps from start to finish. For this guide, we'll assume you have a Mashvisor plan with export capabilities.
Step 1: Conduct a Detailed Property Search
The quality of your export depends entirely on the quality of your search. You don't want to export thousands of irrelevant properties. Use Mashvisor's powerful filters to narrow your search to a list of properties that genuinely fit your criteria.
Start by entering a city, neighborhood, or specific address. Then, use the filters to specify:
Budget: Set your minimum and maximum purchase price.
Rental Strategy: Choose Traditional, Airbnb, or "Looking for either."
Property Type: Select Single Family, Multi Family, Condo, Townhouse, etc.
Beds & Baths: Fine-tune the property size to your target asset.
The more specific you are with your filters, the more focused and manageable your exported file will be.
Step 2: Locate and Use the "Export to Excel" Button
Once you are satisfied with your filtered search results, look for the export button. On the property search results page, you will see a list of properties. Scroll down below the search filters and above the list of real estate properties. You should see a green button labeled "Export to Excel."
Clicking this button will automatically generate and download an Excel file containing all the data from the properties in your current search results. There’s no need to select individual properties with checkboxes, the tool exports everything that matches your filter criteria.
Step 3: Download and Open Your Spreadsheet
Your browser will download the file, typically named something like mashvisor-property-export-[date].xlsx. Locate the file in your computer's "Downloads" folder and double-click to open it in your preferred spreadsheet application, such as Microsoft Excel, Google Sheets, or Apple Numbers.
When you first open the file, you'll see all your data laid out in a table format. Each row represents a single property, and each column represents a different data point (e.g., address, price, cap rate).
Step 4: Clean and Organize Your Data
Before you dive into the analysis, it's wise to spend a few minutes cleaning up your new spreadsheet. Raw data exports are rarely formatted perfectly for immediate use.
Hide Unnecessary Columns: Your export file might contain over 50 columns. Hide any columns you don't need for your current analysis to make the sheet easier to navigate. For example, if you're only focused on traditional rentals, you can hide all the Airbnb-related columns.
Adjust Column Widths: Expand the columns so you can read all the headers and data clearly.
Apply Basic Formatting: Format columns with dollar amounts as Currency ($) and return metrics like CoC Return and Cap Rate as Percentage (%). This makes the data much more readable.
Use the Filter & Sort Tool: Turn on filtering for your table. This will allow you to quickly sort properties by key metrics, such as sorting a list from the highest CoC Return to the lowest, or filtering to only show properties within a specific ZIP code.
Alternative Methods (When Direct Export Isn't an Option)
If you don't have a plan that includes exports or you want to pull data from a page without an export button, there are a couple of workarounds. Be cautious with these methods, as they may have limitations or violate the platform's terms of service.
Web Scraping (Advanced & With a Caution)
For more technical users, web scraping tools like Octoparse, ParseHub, or custom scripts written in Python (using libraries like BeautifulSoup or Scrapy) can be used to extract data from websites. You can program a "scraper" to visit each property page in a list and pull specified data points into a spreadsheet.
Important Disclaimer: Always review Mashvisor's Terms of Service before attempting to scrape their site. Automated data collection is often against the rules of web platforms and could result in restrictions or a ban on your account. This method is mentioned for informational purposes only.
Manual Copy-and-Paste (The Simple Fallback)
Never underestimate the brute-force approach. If you are only analyzing a handful of properties (say, 5-10 top contenders), the fastest method may actually be a simple manual copy-and-paste.
Open a blank spreadsheet and create column headers for the data you want (Price, Beds, Baths, CoC Return, etc.). Then, navigate to each property page on Mashvisor and manually copy and paste the relevant numbers into your spreadsheet. It's tedious, but for a small, highly-curated list, it's effective and reliable.
Pro Tips: What to Do With Your Exported Mashvisor Data
Getting the data out is only the first step. The real magic happens when you start analyzing it. Here are some powerful ways to use your exported data in a spreadsheet.
1. Create a "My Analysis" Section
Add a few empty columns to the right side of your table. Title them things like "My Estimated Rehab Budget," "Adjusted Vacancy Rate," "Est. Monthly PM Fee," and "Recalculated Cash Flow." Use your own knowledge of the market and preferred underwriting rules (like the 50% rule or 1% rule) to create your own projections. This allows you to compare Mashvisor's automated numbers with your own, more nuanced estimates.
2. Build a Custom Comparison Report
Sort your list to identify the top 5-10 properties based on your primary metric (e.g., cash on cash return). Copy these properties into a new sheet. From here, you can format them into a clean comparison table to share with a partner or include in a funding proposal. Use Conditional Formatting in Excel to automatically color-code the best metrics - for instance, making the highest Cap Rate green and the lowest red.
3. Use Pivot Tables for Market-Level Insights
Pivot Tables are one of Excel's most powerful features. You can use one to quickly group and summarize your data. For example, you could create a Pivot Table that shows the:
Average List Price by ZIP Code
Average Cap Rate by Number of Bedrooms
Total Number of Available Properties in Each Neighborhood
This transforms your simple property list into a high-level market analysis report, helping you spot trends and identify the most promising sub-markets.
Final Thoughts
Exporting data from Mashvisor to Excel or CSV is an essential skill for any serious real estate investor looking to go beyond surface-level numbers. It puts you in the driver's seat, enabling deep, custom analysis, professional reporting, and the ability to integrate platform data with your own unique market insights.
As your analyses and data needs grow, manually pulling CSVs and wrestling with spreadsheets can start consuming too much of your time. This is where we designed Graphed to help. Instead of manual exports, we connect directly to your data sources - from marketing platforms to sales CRMs to custom Google Sheets - to create live, interactive dashboards. You can just describe the report you need in plain English and instantly get AI-powered insights, saving you hours of spreadsheet work and letting you focus on making better, data-driven decisions faster.